INVOICE MANAGEMENT

Aptys’ vision of a pre-configured vendor invoice management based on  SAP Invoice Management by OpenText. This vision has been enriched with our best practices throughout many industries to deliver you, as our valued customer, the best value and benefit.

Leverage the power of flexibility in accounting

 Apt2VIM is Aptys’ vision of a pre-configured vendor invoice management based on SAP Invoice Management by OpenText.
This vision has been enriched with our best practices throughout many industries to deliver you, as our valued customer, the best value and benefit.

The provided solution consists of four components:

  • Scanning – Scan Platform 

  • Archiving – Archive Server 

  • Optical Character Recognition – OpenText Invoice Capture Center


  • SAP Invoice Management Workflow – SAP IM / VIM

Our solution can process vendor invoices, vendor credit memos and down payment requests which can be treated as a PO or a non-PO based on multiple checks.

All documents can be delivered into the system via:

  • Scanning

  • Email 

  • EDI

A high-end OCR software,  OpenText Invoice Capture Center , will capture all the relevant data necessary for the optimal processing of the documents. To deliver the optimal results,  ICC will use SAP master data in real-time such as vendor master data. The end-user has the possibility to review the results of this step before injecting it into SAP Invoice Management.

All incoming documents are being archived on an  SAP Content Server  or  Opentext Archive Server  to enable the users to display the document and to add any other document during the processing.

Once the document is processed and archived, SAP Invoice Management will perform pre-defined checks – exceptions – such as:

  • Is the recognized vendor valid for the recognized company code; 

  • Is the recognized PO valid;

  • Has the goods receipt been executed for the PO;

  • Is the posting period open;

  • Is there a discrepancy of price and quantity, etc. 

It provides customizable options to process the documents in any given role such as buyer, accounting, approver … 

SAP Invoice Management provides a very powerful tool to report on the progress and processing history of the documents from incoming channel to release for payment.

The approval flow can be fully customized to suit your business processes and can be used in SAP GUI, SAP Portal, Mobile and FIORI.

VIM also provides apps to be perfectly integrated in your FIORI environment and to be aligned with your mobile strategy:

  • VIM Confirm Quantity and Price FIORI app 


  • VIM Resolve Invoice Exceptions FIORI app 


  • VIM Enter Cost Assignment FIORI app

  • VIM Approve Invoices FIORI app

Aptys will assist in a very pragmatic way to ensure an implementation that completely aligns with your business needs.

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